Host Family Essentials
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Tools and Resources Every Host Family Needs
Becoming a host family to an au pair is an exciting journey!
You’re opening your home to someone who will support your family and bring cultural enrichment and meaningful experiences into your lives.
But let’s be real—getting started can feel a little overwhelming. The good news? Having the right tools and resources on hand can make all the difference.
Whether you’re prepping for your au pair’s arrival or looking for ways to improve your setup, here’s a guide to the essentials you’ll want as a host family.
Trust me, these tools will save you time, reduce stress, and set everyone up for success.
Shop everything here.
1. The Host Family Au Pair Handbook
Let’s start with the MVP of host family tools: the Host Family Au Pair Handbook.
This customizable guide is designed to help you set clear expectations, communicate effectively, and keep your household running smoothly. With sections for daily routines, house rules, emergency contacts, and more, it’s your go-to resource to ensure a positive experience for your family and your au pair.
Having this handbook on hand means no more guesswork. Your au pair will know exactly what’s expected, and you’ll have peace of mind knowing that everything is organized and easily accessible.
📌 Pro Tip: If you don’t have the handbook yet, grab it from our Store or click below and start customizing it to fit your family’s unique needs.
Want to learn more about how the Host Family Au Pair Handbook can simplify your journey and set your family up for success? Check out this blog post for a full list of benefits and discover why it’s a must-have resource for every host family!
2. A Printer (Your Organizing Sidekick)
If you don’t already have a printer, now’s the time to invest in one. A reliable printer is essential for creating schedules, printing checklists, and making copies of important documents like emergency contact lists and weekly plans for your au pair.
I personally recommend the Epson EcoTank Wireless Printer. It’s the ideal home printer with a built-in scanner and copier, great for printing everything from templates to family photos.
3. A Laminator (Because Durability is Key)
Let’s face it—anything you hand to your au pair will be used often. Laminating daily schedules, routines, or emergency contacts ensures they stay clean, readable, and durable. Plus, laminated items are perfect for fridge displays or high-traffic areas of your home.
I love the Scotch Thermal Laminator for its simplicity and compact design. It’s affordable and works like a charm! Bundle it with Laminating Pouches.
4. Dry-Erase Boards& Magnetic Planners and Digital Calendars
A central hub for communication is a must for any host family. Dry-erase boards or magnetic planners are perfect for jotting down schedules, reminders, or fun notes for your au pair and kids. They keep everyone on the same page (literally) and are easy to update on the go.
You can also use a Smart Family Calendar like this one.
A digital calendar allows everyone to access the family’s schedule in real-time, making it easy to coordinate activities, appointments, and childcare responsibilities.
5. A Binder or File Organizer
Keep all your important documents in one place with a sturdy binder or file organizer. Here, you can store your completed Host Family Au Pair Handbook, medical information, transportation guidelines, and other essential paperwork.
Check out the Russell + Hazel binder—durable, stylish, and can handle all your organizing needs.
6. Digital Planning Tools
In addition to physical tools, having digital resources can make life even easier. Consider setting up a shared Google Calendar for your family and au pair. It’s a simple way to coordinate schedules, share important dates, and plan activities.
📌 Pro Tip: Use the Google Keep app to share quick notes or to-do lists with your au pair in real-time.
📌 Pro Tip: Use your digital calendar to set recurring reminders for routines or special activities, and sync it with your au pair’s device so everyone is aligned.’
A combination of physical and digital tools ensures no detail gets overlooked!
7. Cultural Exchange Starter Kit
Hosting an au pair is also about cultural exchange!
Have a few items ready that introduce your family’s culture while encouraging your au pair to share theirs. Think recipe books, photo albums, or even local guidebooks for your area.
📌 Pro Tip: Include a page in your handbook where your au pair can share traditions or recipes from their home country—it’s a great way to bond!
8. Emergency Preparedness Essentials
Safety is a top priority, so ensure your home is stocked with essentials like a first-aid kit, fire extinguisher, and clearly labeled emergency contacts. Include these details in your handbook for easy reference.
📌 Pro Tip: During your au pair's first week, walk them through your home’s safety features, such as smoke detectors and emergency exits.
Why These Tools Matter
Having the right tools and resources isn’t just about staying organized—it’s about creating an environment where everyone feels supported and valued. As a host family, you’re building a foundation for a successful relationship with your au pair; these tools will help make that happen.
Ready to Get Started?
Download the Host Family Au Pair Handbook from our Store today if you're looking for a simple way to start. It’s packed with everything you need to ensure a smooth and stress-free journey as a host family. And don’t forget to check out our recommended tools linked above to complete your setup.
With the right resources, you’ll be ready to embrace this exciting new chapter in your family’s life!
Referral Link
There are many au pair programs to choose from, but Au Pair in America is the one I utilize.
If you’re ready to explore this incredible childcare option or another program, submit your information through the Au Pair in America referral program to save $500 when you match with an au pair!
This post mentions information about the US Department of State Au Pair Exchange Visitor Program. There are many ways to participate in this program as a host family. I recommend partnering with an independent agency to streamline the process, and I have hosted au pairs through Au Pair in America since starting the Program in 2021.
My opinions on hosting an au pair or working with an agency are all my own. Au Pair in America has not compensated me for writing this post. In addition, the guidance, tools, and materials included in this post and website around navigation of the Au Pair process are my intellectual property based on my experience. The agency does not officially endorse me or these materials.
